Microsoft outlook signature template how to#
Microsoft outlook signature template free#

In general, 3 – 4 lines of signature text should suffice. Here are a few things to keep in mind no matter how your signature ultimately takes shape. Regardless, your email signature should be a staple for all of your outgoing messages. In some cases, your company may also have brand guidelines or expectations for consistency across the organization. The design you ultimately choose will likely depend on your personal preferences. There are many ways to create an effective email signature. By including hyperlinks to social media profiles or helpful content, you can entice your recipient to engage with your brand and move them further down the sales funnel. Invite CommunicationĪn email signature can also serve as an invitation for your readers to learn more about your company. An email signature lets your readers know that you’re ready and willing to connect. Demonstrate ProfessionalismĮven the most basic signatures can elevate a first impression. If, like Unilever, you’re hoping to grow your social media following - or perhaps you’re running a special promotion or hoping to book more demo meetings - including the relevant information in your signature can help it stand out. Unilever had fantastic results with adding their Twitter link to their email signatures, increasing their following by nearly 500%. The heatmap studies above are a perfect example of this - if you want to draw attention to something in your email, you might want to consider making it a part of a well-designed signature. When crafted correctly, an effective Outlook signature can help achieve the following: Attract Attention

Microsoft outlook signature template free#

Craft the perfect email Always have the best messaging at your fingertips Try Yesware Free The point here is that there is a right and a wrong way to plan and design your email signature - and the right way will generate a lot of opportunities for your business. Now, this isn’t to say that you absolutely must include a banner, or bright colors, or even any images at all. Look at that difference! The reader’s eyes are immediately drawn to the signature box, where they’re called to engage further with the brand. The following email was sent with an optimized and carefully crafted signature, with the CTA built-in. Worse than that, though, is the fact that the reader devotes almost no attention to the call-to-action underneath the signature.

Notice the way the reader’s attention splits between the sender’s contact information and their company details - this information could certainly be better streamlined, to say nothing of its style or design. Let’s look at a couple of examples.īelow is the heatmap of an email with a basic (and somewhat poorly-designed) signature. In heat map studies, email signatures created with intentionality drew a tremendous amount of attention upon opening the email. It’s also an easy point of reference for anyone who needs to contact you. In many ways, it is akin to a digital business card for new contacts.

Your email signature is, surprisingly, one of the best ways to make a first impression on your recipient. How Yesware Can Help Your Team Better Manage Your Emails.

5 Examples of Email Signatures to Copy and Paste.

Microsoft outlook signature template how to#

How to Add or Change Your Email Signature in Microsoft Outlook.

In this article, we’ll go over what makes the email signature so important, what to consider when designing one, and the exact steps you need to follow in order to create or edit your own. It should be given as much thought and consideration as the other components of your email message. But many reps neglect their email signature - a decision that can often be to their detriment.Īlthough it sits at the bottom of an email, your Outlook signature is actually one of the first ways to make an impression on your reader. Even the subject line gets a good amount of attention. Many salespeople put a tremendous amount of thought and planning into the body of their emails.